Unit cost
€3.00 – €10.00 per initiative or meeting processed
Methodology v1.0. Counted once per initiative or meeting processed regardless of which capability handled it.
Turn meetings, OKRs, and initiatives into structured outputs — action lists, status rollups, board packs, exec communications — with voice-calibrated drafts.
Scoped like a chief-of-staff hire, priced per initiative or meeting processed, anchored to a fully-loaded EUR 90-140k benchmark.
Response time
sub-hour on action extraction
Accuracy target
92-97%
Escalation cap
under 24 hours on exec-comms review
Priced per business action
Range reflects output complexity — action extraction on a standard meeting sits at the low end; board-section assembly with multi-system source data sits at the high end.
Unit cost
€3.00 – €10.00 per initiative or meeting processed
Methodology v1.0. Counted once per initiative or meeting processed regardless of which capability handled it.
Human-equivalent reference
Chief of Staff
EU mid-market
Benchmarked against EU mid-market chief-of-staff roles. Fully loaded includes salary, benefits, executive tooling, management overhead, and first-year ramp at senior tier.
Live calculator
Demo projection · Methodology v1.0
Capabilities
Activate the capabilities that match your largest repetitive categories. Start with the default set; expand as you prove each one. Metered unit is the role's — adding capabilities never changes the per-action price.
Converts meetings into structured actions with owners and deadlines.
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Runs OKR check-ins, surfaces blockers, rolls up progress.
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Assembles board materials from source systems with voice-calibrated commentary.
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Drafts exec updates, all-hands summaries, and strategic memos.
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Scenarios
Three business shapes we see most often. Costs are computed from €3.00 – €10.00 per initiative or meeting processed and a fully-loaded Chief of Staff benchmark.
Scenario 1 · SaaS · 120-300
200 initiatives or meetings processed / month
Starting capabilities
Situation
A 200-person B2B SaaS exec team runs ~200 tracked meetings and initiative check-ins per month. Actions get lost between meetings; OKR check-ins happen manually; board prep is a monthly scramble.
Agent fit
Chief of Staff Agent activates meeting-to-action and OKR tracking. Every tracked meeting produces structured actions; OKR check-ins run on cadence with rollup commentary; the exec team gets its bandwidth back.
Outcome
Expected outcomes at this volume: meeting-to-action rate above 90%, OKR cadence held weekly, 25-40% more initiatives advanced per exec-week, board prep already half-done by the time review starts.
Scenario 2 · Services · 200-400
350 initiatives or meetings processed / month
Starting capabilities
Situation
A 350-person services firm with quarterly board reporting runs 350 initiatives + meetings per month. The CEO's assistant spends 60% of time on coordination; board prep takes 3-5 days per quarter.
Agent fit
Chief of Staff Agent activates all four capabilities. Meeting-to-action runs always-on; OKR rollups feed the board pack; exec-comms drafts land review-ready; board-prep compresses from days to hours.
Outcome
Expected outcomes: board-prep lead time cut 40-60%, exec-comms drafts approved on first review at 60-80%, OKR cadence held, executive coordination throughput up 40-50%.
Meeting-to-action conversion rate
Above 90% on structured meetings
OKR cadence adherence
100% on-time check-ins
Board-prep lead time
40-60% faster
Exec-comms first-review approval
60-80%
Weekly maintenance
3-5 hours
Source traceability
every output linked to source material
How it works
Workflow summary
The agent processes meeting outputs into structured actions, tracks OKR progress continuously, assembles board materials from source systems, and drafts exec communications for review.
Exceptions
Voice-tone deviations or strategic-interpretation ambiguity route to CEO or COO for direct review.
When humans step in
Humans step in on sensitive communications, strategic interpretation, board-material judgement, and voice-tone edge cases.
Connected systems
Agent operates across meeting transcripts, OKR tools, doc repositories, and exec communication channels. Writes actions, rollups, board sections, and draft comms back to source systems.
Data inputs
Meeting transcripts, OKR data, initiative metadata, historical board decks, exec voice samples. Writes actions, status rollups, and draft materials back to the authoritative doc.
Decision logic
Uses meeting-structure patterns, OKR taxonomy, and exec voice calibration to produce decision-ready outputs.
Readiness
OKR structure documented, board-pack templates approved, voice guide loaded.
Integrations
No new systems to learn. The role connects to the platforms your team already uses.
What "working" looks like
Meeting-to-action conversion rate within target
Above 90%
Share of structured meetings producing complete, owned actions.
Source · Agent output log + tracker
OKR cadence adherence held
100%
Share of scheduled OKR check-ins delivered on time.
Source · OKR tool + agent log
Board-prep lead time cut 40-60%
40-60% reduction
Reduction in days spent on board-pack assembly vs baseline.
Source · Exec time tracking
Exec-comms first-review approval rate at target
60-80%
Share of exec-comms drafts approved without substantive revision.
Source · Review log
Governance & compliance
AI Act posture
Subject to transparency obligations: clear AI disclosure to end users where the agent interacts directly.
GDPR legal basis
Contract
DPIA
Recommended before deployment. We'll run one as part of the Launch Program.
Questions we get
An AI role priced per initiative or meeting processed. It converts meetings into actions, tracks OKRs, assembles board materials, and drafts exec communications. Same scope as a chief-of-staff hire, priced per action.
Pure usage: EUR 3.00-10.00 per initiative or meeting processed. Launch fee covers OKR taxonomy capture, board-pack template wiring, voice calibration, and evaluator design.
The agent trains on approved voice samples and recent exec communications. Tone deviations above tolerance route to the exec author for direct review before distribution.
On sensitive communications, strategic interpretation, board-material judgement, and voice-tone edge cases. Draft outputs always leave the exec team with the final word.
A meeting platform, messaging (Slack), email (Gmail or Outlook), a doc repository (Notion or Google Drive), and access to the OKR tool of record.
Typical 28-42 days. This is a higher-tier deployment — voice calibration and OKR taxonomy work takes longer than operational roles.
Chat opens with your role context already loaded. Scope a launch set of capabilities, review integrations, and get a timeline in one conversation.