Unit cost
€1.50 – €5.00 per candidate processed
Methodology v1.0. Counted once per candidate processed regardless of which capability handled it.
Run candidate-side recruiting coordination end-to-end — pipeline tracking, interview scheduling, panel coordination, reference checks — with recruiter review on judgement calls.
Scoped like a recruiting coordinator hire, priced per candidate processed, anchored to a fully-loaded EUR 40-60k benchmark.
Response time
sub-minute on stage triage
Accuracy target
92-96%
Escalation cap
under 4 hours on recruiter review
Priced per business action
Range reflects coordination complexity per candidate. Low end is stage updates and single-panel scheduling; high end is multi-panel coordination with reference-check orchestration.
Unit cost
€1.50 – €5.00 per candidate processed
Methodology v1.0. Counted once per candidate processed regardless of which capability handled it.
Human-equivalent reference
Recruiting Coordinator
EU mid-market
Benchmarked against EU mid-market recruiting coordinator roles. Fully loaded includes salary, benefits, ATS + scheduling tooling, management overhead, and first-year ramp.
Live calculator
Demo projection · Methodology v1.0
Capabilities
Activate the capabilities that match your largest repetitive categories. Start with the default set; expand as you prove each one. Metered unit is the role's — adding capabilities never changes the per-action price.
Tracks every candidate stage and triggers next-step automation.
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Coordinates interview panels across calendars with reschedule handling.
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Runs structured reference calls or forms with summarized outcomes.
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Scenarios
Three business shapes we see most often. Costs are computed from €1.50 – €5.00 per candidate processed and a fully-loaded Recruiting Coordinator benchmark.
Scenario 1 · SaaS · 120-350
250 candidates processed / month
Starting capabilities
Situation
A 250-person B2B SaaS company moves 250 candidates a month across engineering, sales, and GTM hires. Scheduling churn costs days. Candidates stall between stages.
Agent fit
Recruiting Coordinator activates pipeline tracking and interview scheduling. Pipeline moves on cadence; panels land without reschedule churn; recruiters own intake and offer only.
Outcome
Expected outcomes at this volume: time-to-schedule cut 50-70%, candidate response rate held or improving, panel fit accuracy high.
Scenario 2 · Services · 200-600
400 candidates processed / month
Starting capabilities
Situation
A 500-person services firm hires 400 candidates a month in project-driven waves. References pile up at offer stage. Time-to-hire stretches unpredictably.
Agent fit
Recruiting Coordinator activates all three capabilities. Pipeline tracking catches stalls; scheduling coordinates panels cleanly; reference checks ship structured outcomes fast.
Outcome
Expected outcomes: time-to-hire cut 40-60% on coordination surface, reference-check turnaround 40-60% faster, candidate response rate held.
Time-to-schedule
50-70% faster
Candidate response rate
Held or improving
Reference-check turnaround
40-60% faster
Time-to-hire on coordination surface
40-60% faster
Weekly maintenance
2-4 hours
Candidate traceability
every candidate event logged to ATS with rationale
How it works
Workflow summary
The agent catches candidate movement from the ATS, schedules next-step interviews, coordinates panel availability, runs reference checks, and flags exceptions to the recruiter.
Exceptions
Candidate-sensitive comms, offer-stage items, and executive search route to the recruiter with annotated context.
When humans step in
Humans step in on candidate-sensitive comms, offer stage, legal-compliance, and executive-search cases.
Connected systems
Agent operates inside ATS, calendar, email, and messaging. Tracks pipeline, schedules interviews, coordinates panels, runs reference checks, and updates candidate-facing comms on cadence.
Data inputs
Candidate records, interview panels, scheduling rules, reference templates, prior candidate comms. Writes stage updates, scheduled invites, reference-call outcomes, and candidate comms back to the ATS.
Decision logic
Uses stage rules, panel rubrics, and scheduling logic to decide auto-schedule, draft-for-review, or flag-for-recruiter.
Readiness
ATS wired, panels documented, scheduling rules agreed, reference templates approved.
Integrations
No new systems to learn. The role connects to the platforms your team already uses.
What "working" looks like
Time-to-schedule cut target range
50-70% faster
Median time from interview request to confirmed panel slot.
Source · Agent execution log
Candidate response rate held or improving
Held or improving
Share of candidates responding within target window.
Source · ATS + messaging log
Reference-check turnaround cut target range
40-60% faster
Median time from reference request to structured summary.
Source · Agent execution log
Coordination-surface time-to-hire cut target range
40-60% faster
Median time across pipeline stages attributable to coordination.
Source · ATS reporting
Governance & compliance
AI Act posture
Subject to transparency obligations: clear AI disclosure to end users where the agent interacts directly.
GDPR legal basis
Legal obligation
DPIA
Recommended before deployment. We'll run one as part of the Launch Program.
Questions we get
An AI role priced per candidate processed. It tracks candidate pipeline, schedules interview panels, and runs structured reference checks. Same scope as a recruiting coordinator hire, priced per candidate.
Pure usage: EUR 1.50-5.00 per candidate processed. Launch fee covers ATS integration, panel-rubric capture, scheduling-rule setup, and reference-template library.
Greenhouse is the primary ATS integration. Calendly is recommended for candidate-facing scheduling. Gmail, Outlook, and Slack handle comms.
On candidate-sensitive comms, offer-stage items, legal-compliance questions, and executive-search candidates. The recruiter keeps the final word on every judgement call.
No. Sourcing stays with the recruiter or sourcer. The agent owns the coordination surface — tracking, scheduling, references — from inbound candidate onward.
Typical 21-35 days. Faster with documented interview panels, approved scheduling rules, and an ATS already in place.
Chat opens with your role context already loaded. Scope a launch set of capabilities, review integrations, and get a timeline in one conversation.